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AUDE annual financial planning and budget setting process, guidelines and submissions 

General information

Each December, AUDE sets out its draft budget for the next financial year which runs Aug-July along with an updated rolling three-year budget too. Within this there is a limited strategic project budget which members can apply to specific pieces of work they believe will benefit the association and sector.

Members should complete a short online application form setting out their rationale, the funds they are looking for and over what timeframe they intend to deliver against (up to three years). The bid should also show how it links with AUDE’s strategic objectives or show why it should be considered even though it’s e.g. an emerging issue (for example, RAAC, Martyn’s Law, etc).

Bidders are invited to present their idea to a select group of the AUDE executive in November via a team’s call, ideally with their executive sponsor. The presentation and bid will be submitted to the AUDE executive committee meeting in December for consideration. Outcomes will be issued during January. Each bid should be sponsored by a member of the Exec who is able to answer questions at the AUDE December executive committee meeting.

This process does not prevent requests for funds at other times, especially if there is an emerging issue, the matter is urgent and/or there is an opportunity to accept third party funding.

Please note, the Exec reserves the right to defer, reduce or cancel any approved project budget in order to manage its budgetary responsibilities and/or changing priorities.

 

Process

  • Bidders must submit this online form by 31 October 2026
  • Bidders will be invited to present against their idea to selected exec members during November via a team’s call
  • The bid proposal and presentation recordings are included in the December executive pack for full consideration and decision
  • Outcomes will be communicated to the bidder by January

 
Decisions and next steps

  • Bidders will receive a decision on their submission by the end of January 2026 from the AUDE executive director
  • Outcomes could include no funding, part funding, full funding or a deferral to the following years planning round. 
  • If part funded, the bid team can look at options to find a third-party sponsor, reduce the scope of the project and/or defer the project to the following year’s planning round.
  • If funding is awarded, it will typically be provided from 1 August the following year
  • Once funding is agreed with the executive committee, this will be added to the budget planning for the year(s) ahead and will update our forecasts accordingly.
  • Following approval, AUDE HQ will set up the project on their system to track expenditure, monitor objective delivery and provide suitable support. 
  • Updates on the project will be provided via reports from the relevant SIGs or Exec sponsor if the bid was not via a SIG.
  • If you miss this deadline but wish to make a bid for funds, please contact info@aude.ac.uk. Requests will be considered on a case-by-case basis subject to budget. 
  • Bidders will be expected to provide written, quarterly updates to the AUDE executive committee as directed. AUDE will guide the bidder on this and available support.

 
Notes to bidder

  • Please note, the executive committee reserves the right to defer, reduce or cancel any approved project budget in order to manage its budgetary responsibilities and/or changing priorities.
  • This process does not prevent requests for funds at other times, especially if there is an emerging issue, the matter is urgent and/or there is an opportunity to accept third party funding.
  • The application can be completed by any member, although it is expected that the majority will come via SIGs and/or members of the Exec
  • AUDE’s financial year runs 1 Aug – 31 July
  • Direct all queries to info@aude.ac.uk 

 

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